Administrative Assistant Needed
5 TO 6 DAYS PER WEEK
Multi-business owner looking for talented and experienced administrative assistant (Cuyahoga Falls, Ohio)
Would love to find a highly organized and detail-oriented administrative assistant who is a great communicator, computer savvy, adept in his pressure environments, able to multi-task, and project upcoming needs and plan accordingly.
* Provide administrative support to ensure efficient operation of the office
* Answer and direct phone calls, take messages, and handle correspondence
* Maintain inventory of office supplies and place orders when necessary
* Assist in the preparation of regularly scheduled reports and presentations
* Develop and maintain a filing system for documents, records, and reports
* Create, format, and edit documents, presentations, spreadsheets, and other materials using appropriate software. Proofread and review documents such as emails, memos, and reports for accuracy and consistency
* Coordinate logistics for meetings, conferences, and events, including scheduling venues, preparing agendas, sending invitations, arranging travel and accommodations, and managing catering requirements
* Manage calendars and schedule appointments using Apple Calendar
* Assist in the preparation of expense reports
* Perform data entry tasks as needed
* Handle sensitive and confidential information with the utmost discretion and professionalism
* Identify and resolve administrative issues and challenges, escalating when necessary Requirements:
* Proven experience as an administrative assistant or in a similar role
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
* Familiarity with office equipment such as printers and fax machines
* Knowledge of phone systems and experience with handling phone calls professionally
* Experience with DocuSign or similar electronic signature platforms is a plus
* Excellent written and verbal communication skills
* Strong organizational skills with the ability to multitask and prioritize work
* Attention to detail and problem-solving skills
* Customer service-oriented mindset
* Ability to maintain confidentiality of sensitive information
If you’re always punctual, reliable, honest, loyal, a non-smoker and a self-starter (plus can communicate effectively orally and in writing), I’d love to talk to you.
Must have reliable transportation and submit to background check since you will have access to sensitive information.
Please reply to this ad (either in writing or with a quick video on your phone) to mail@alicialytle.com with:
* Your name
* What city you live in (and the distance from Cuyahoga Falls, Ohio)
* What days and times during the week you are available
* Why you’d be great for this position
* What you do on the other days of the week (other jobs, parenting, school, church, etc.)
* How many years of relevant experience you have
* What certifications, licenses, or training you have
* Your salary expectations
* When you’re available to start
* Best way to contact you
Please state “Application for Administrative Assistant Position” in the subject line (to ensure you’ve read this post in its entirety).
Thank you!